| Meeting: GLBC Coalition | Date: 9/18/02 Meeting Started: 18:02 Adjourned: 20:00 | ||
| Attendance: | Amy Clark, Pam Peterson, Mike Longenecker, David Carroll, Sue Polan, Kevin | ||
| Scarbrough, Debbie Lane, Debbie Jamieson, KaSandra Brown, Gretchen Olney, Jim | |||
| Swinkowski, Chris Noonan, Jim Leve, Eric Weber, Janine Rigg, Mark Avery, Maggie | |||
| Gibson, Donna Marsh, Chris Boyd, Ron Mills, Jim Williams, Ann Hunt, Sonia Rickhoff | |||
| Agenda Item | Discussion | Resolution | |
| July Minutes review | No Changes | Consensus to pass | |
| Fundraising Update | Web Site has the most current postings of fundraisers | Contact Mike Longenecker if you | |
| Sept. 19, Paul Davis Restoration Golf outing, N. Grand Rapids | are available to volunteer for any | ||
| Sept 22-23, Saginaw Twp. Firefighter booth at the mall | fund-raisers | ||
| Sept. 27, Fri Evening Dinner, Kalamazoo | |||
| Sept. 28, Sat. Cooper Twp. Golf outing | |||
| Sept 29, Motorcycle ride in Niles Twp. Free entry to apple festival | |||
| Oct. Midland ticket raffle | |||
| Overall, fundraisers are going well | |||
| Financial Update | Collected approximately $50,000 in donations during the week of summer camp | ||
| Scholarship committee is forming if any coalition members would like to participate | Contact:Kasandra Brown, Debbie | ||
| Lane, Ron Mills, or Jodi Monarch | |||
| Expense forms are accessible from the web site for reimbursement | |||
| Board Report | GLBC is sending four people to the Atlanta Burn Camp Conference: | ||
| Debbie Jamieson, Mark Avery, Mike Longenecker, KaSandra Brown | |||
| GLBC is providing $5,000.00 in sponsorship for families to attend World Burn Congress | |||
| A committee is forming to establish guidelines for sending persons to conferences | Contact: Amy Clark, Sue Polan, | ||
| Mike Longenecker, or Kevin | |||
| Scarbrough if you are interested | |||
| No tolerance discussion for drinking during staff training | |||
| Summer Camp Report | Director report: 89 Kids attended, none sent home, overall a good week | ||
| *need to streamline communication amongst staff | |||
| *Follow the chain of command when there is a problem | |||
| *There are some improvements that need to be made with staff | |||
| *The state inspector stayed for five hours and no violations were found with staff and | |||
| *Morning meetings; encourage rotation of staff from each cabin/activity to encourage | |||
| communication and outpost will be included next year. | |||
| Outpost: | |||
| *kids appeared to enjoy the outpost, appeared to be successful | |||
| *carnival and distribution of school supplies went well | |||
| *Communication confusion with kayaks and bikes | next year a schedule will be | ||
| posted for bikes and kayaks will | |||
| be kept in the boat house | |||
| Arts&Crafts: | |||
| *Went well, children seemed to enjoy activities, extra staff helped a great deal | |||
| *Home Depot is interested in partnering for some wood work activities next year | |||
| Waterfront: | |||
| *Lost swimmer drill went well | |||
| *Overall waterfront went well | |||
| Dance: | |||
| *suggestions to decrease the number of slow songs, to monitor behavior closely at | |||
| all times, to keep the lights brighter, staff to keep at arms length when dancing with | |||
| campers. | |||
| Luggage: | |||
| *Confusion regarding laundry bags, suggestion to add instructions for the cabins | Take any feedback to Ron Mills | ||
| Registration: | |||
| *Garage was too congestion, need to try to keep people out of that area | |||
| *Luggage flow could be improved but was hard to control due to parking of parade | Take any further suggestions to | ||
| participants. | the program committee | ||
| *Suggestion to put up snow fences to help direct the children | |||
| *Try to get food to the airport earlier next year | |||
| *Try to arrange activities for the kids at the airport next year from 11:00-1:00 | |||
| Applications: | |||
| *A new cover sheet was introduced to simplify applications | |||
| *There is going to be a big change in applications for winter camp | |||
| ACPL Programming: | |||
| *Suggestions to build in incentives to arrive as a group during backpacking to | |||
| encourage team work | |||
| *Suggestion to bring ropes activities back into staff training to promote team work | |||
| *Cabin three felt it took too long and there was too much walking | |||
| *Cabins five and six were not able to cooperate for the activities | |||
| *There were too many changes at the last minute | any changes need to go through | ||
| Jim Swinkowski and the program | |||
| committee | |||
| Food: | |||
| *Problems with missed meals and the food that was served for cabins doing activities | There will be an assistant to the | ||
| away from the main camp | chef that will meet each morning | ||
| to confirm daily meals for campers | |||
| Sponsor Luncheon: | |||
| *Trophies were well received | Contact Mark Avery with any | ||
| *Tours went well | further suggestions | ||
| *Media packets needed | |||
| *Hostesses requested a quick briefing of camp information prior to the luncheon so | |||
| can be prepared to answer donor questions | |||
| Nursing: | |||
| *Do not pack medications | |||
| *If a child does not have their meds, they shouldn't be allowed to attend camp | Medications should be the same | ||
| *add sleep apnea to the medical information on the application | as if they were going to school | ||
| *Do not have children bring any over the counter medications, camp is well stocked | |||
| Scheduling: | |||
| *Open sessions worked out well | Send any ideas to the Program | ||
| committee | |||
| Boat Race: | |||
| *Difficult to get all the kids involved and interested in the boat building process | Dave Caroll and Amy Clark are | ||
| *Rules are not clear, suggestions to provide clarification for next year | volunteering to help streamline | ||
| this activity | |||
| Cabin 3: Had a camper with a language barrier, volunteer helped a great deal | |||
| Cabin 5: Kids were not cooperative | |||
| Cabin 6: Cabin meetings went well | |||
| Bruce and Bob feedback: | |||
| *Requesting cabins to set up and take down tents when camping | |||
| *Tents need to be tipped on their sides each morning | |||
| Smith and Nephew Goodie bags: | |||
| *They are looking for input of what should/shouldn't be in the bags | Take ideas to Mark Avery | ||
| *Suggestions to keep ponchos and include beach towels | |||
| PR Coordinator | |||
| *Offered to try to secure an astronaut to visit for next year | Consensus no on this offer | ||
| Winter Camp Update | Site visit on new facility: We will not be changing facilities, will return to Boyne | ||
| Camp Dates: February 21-23, 2003 | |||
| Miscellaneous | Debbie Jamieson is collecting photos from summer camp to be posted on the web site | ||
| Next Meeting | Lansing Fire Dept #8, October 9, 2002 | ||
| Meeting Adjourned | |||